To accelerate their ability to manage time, managers need to strike the right balance between the monochronic and polychronic aspects of time management. The five time zone concept by Lewis, Justus, and Storz, Moni Louie (Switch on Your Mind: Accelerative Learning Strategies at Work.) enables managers to balance. The five links in the Five Time Zone approach are Vision, Plan, Personal Organization System, Commitment, and Energy.

Developing Zone 1

Vision and Objectives: Managers must seek vision, not tasks. This vision is guided by their personal standards and values and the direction they want to take. Once their visions are crystallized, they need to put some thought into creating goals in their visions and taking action from those goals.

My vision and mission

> What is most important to me.

> Thinking about what I would like to do if there were no limits?

> Also what things in my life would I like to be different?

> I have visions for myself.

Developing Zone 2

Plans: After establishing objectives, managers can now zone into two plans. A plan is essential to turn vision and goals into action. Writing things down and using some kind of planning tool is key to successful planning. Once they have created the plan, they need to review it. They should plan high-paying and low-paying activities for high and low priorities.

Developing Areas 3

Personal Organization System (POS): Zone three includes the manager's personal organization system. Desk organization, follow-up, documentation, physical environment are all part of personal organization system. The focus should be on individual organization systems.

> Creating an interesting and relaxing workplace

> Providing easy access to basic content and tools

> Group similar tasks together to optimize time

> Creating a good follow-up system that works well

> Achieving efficient handling of each piece of paper

> Ensuring wider reach to the public

Developing Zone 4

Commitment: The fourth time zone is the zone of commitment, in which managers correct any tendencies toward procrastination. Procrastination can be overcome by identifying why one is procrastinating, breaking down mental blocks and imagining successfully completing a task in a relaxed state. One way to do this is to identify the real cause of procrastination as a personal, logical, emotional or moral obstacle to action. Once this manifests from the subconscious to the conscious, strategies can be implemented to deal with it.

Developing Zone 5

Energy: The final element that holds the chain together is zone five (the energy field). Managers should check their office environment, as the environment in which they work can weaken or strengthen their energy levels. They should also identify prime time - the time of day when they are most energetic and alert. They can schedule high-priority, high-paying tasks or activities for this time.

> Find your prime time

> Internal and external prime time

> Cognitive tasks for the morning

> Complete high-energy tasks during high-energy periods

> Take an energy break